Privacy policy
PRIVACY POLICY
Quin Stott Fitness LLC
Last Updated: 12/7/25
1. Introduction
Quin Stott Fitness LLC (“Company,” “we,” “us,” or “our”) values your privacy and is committed to protecting your personal information. This Privacy Policy describes how we collect, use, store, and safeguard your information when you access or use our website, digital products, online programs, coaching services, or any related services (collectively, the “Services”). By using our Services, you agree to the practices described in this Policy.
2. Information We Collect
We may collect personal information that you voluntarily provide, such as your name, email address, phone number, postal address, billing information, date of birth, and other details submitted during registration, communication, or purchase. In connection with coaching programs, we may also collect health and fitness information such as your training history, fitness goals, progress logs, nutrition details, injury disclosures, and any photos, videos, or other media you choose to submit.
When you create or access an account within our platforms, we may collect login credentials, account preferences, and activity data. Additionally, we automatically collect certain technical information when you access our website or Services, including IP address, browser type, device identifiers, operating system details, referring URLs, pages visited, and usage analytics. We also collect the content of any communications you send to us, including emails, text messages, direct messages, check-ins, and form submissions.
3. How We Use Your Information
We use personal information to deliver, personalize, and improve our coaching and related Services; to create and adjust training and nutrition programs; to process payments and manage billing; and to communicate with you regarding program updates, account matters, or support needs. We may use your information for administrative or promotional communications, from which you may opt out at any time. We also use information to analyze usage patterns, maintain the security and functionality of our Services, prevent fraud or misuse, enforce our agreements, and comply with applicable laws. Aggregated or de-identified data may be used for analytics, program development, or business insights.
4. Sharing Your Information
We do not sell your personal information. However, we may share information when necessary to operate our business or comply with legal obligations. This includes sharing information with authorized team members, assistants, contractors, or others who support coaching delivery, customer service, communications, scheduling, or operational functions. All such personnel are required to maintain confidentiality and may use information only for purposes permitted by the Company.
We may also share information with third-party service providers who assist with essential business functions, such as payment processing, website hosting, coaching software, communication tools, analytics, and data storage. These providers may access personal information only to perform services on our behalf. We may also disclose information when required to comply with laws or legal processes, respond to governmental requests, protect the rights or safety of the Company or others, or prevent fraud or unauthorized activity. We do not control and are not responsible for the privacy practices of external websites or platforms you access through our Services.
5. Cookies and Tracking Technologies
We may use cookies, tags, pixels, and similar technologies to enhance your experience, analyze usage patterns, personalize content, and support website functionality. Many browsers allow you to disable cookies, though doing so may affect the performance or availability of certain features within the Services.
6. Data Retention
We retain personal information only as long as necessary to provide Services, maintain business and financial records, fulfill contractual or legal obligations, resolve disputes, or enforce agreements. When information is no longer required, we take steps to securely delete or anonymize it.
7. Security
We implement reasonable administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, use, alteration, or disclosure. However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security. You acknowledge that you use the Services at your own risk.
8. Your Rights
Depending on your jurisdiction, you may have rights to access, update, correct, delete, or restrict the processing of your personal information, or to opt out of marketing communications. To exercise any of these rights, you may contact us at contact@quinstottfitness.com. We may require verification of your identity before responding to certain requests.
9. Minors
Our Services are intended for adults. We do not knowingly collect personal information from individuals under 18 years of age without the express authorization of a parent or legal guardian. If we become aware that a minor has submitted information without verified guardian consent, we will delete the information as promptly as reasonably possible. Any information collected with proper authorization from a parent or guardian is handled in accordance with this Privacy Policy and applicable law.
10. Media, Testimonials, and Transformation Content
If you choose to submit testimonials, progress photos or videos, reviews, or similar content, you grant the Company permission to store and use this material in accordance with your coaching agreement, any specific release you sign, and applicable law. You may request that we stop using such content in future materials by submitting a written request, though this does not require removal of content already published or used prior to the request.
11. International Users
If you access our Services from outside the United States, your information may be transferred to, processed in, and stored in the United States or other jurisdictions whose data protection laws may differ from those in your home country. By using the Services, you consent to such transfers.
12. Third-Party Links
Our Services may contain links to external websites, applications, or platforms. Because we do not control these third parties, we are not responsible for their privacy practices or the content they provide. We encourage you to review the privacy policies of any third-party sites you visit.
13. Changes to This Privacy Policy
We may update or modify this Privacy Policy at any time. When updates occur, the revised version will be posted with an updated “Last Updated” date. Continued access to or use of our website, content, or Services after any changes constitutes acceptance of the updated Policy.
14. Contact Information
If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, you may contact us at:
Quin Stott Fitness LLC
Email: privacy@quinstottfitness.com
Address: 500 Cummings Center, Suite 6500, Beverly, MA 01915